Delivered client work
StockFlow
Inventory & operations management
Purchasing, inventory, sales, and ledgers connected around a real retail workflow.
Read the case study: StockFlowSolutions / Inventory & orders
Inventory and order management built around how your stock really moves.
When stock lives in spreadsheets, orders arrive from several channels, and nobody fully trusts the numbers, another generic tool rarely fixes it. We design inventory and order systems around your purchasing, stock, sales, and fulfilment workflow.
Is this you?
Signs your inventory process needs a better system
If several of these sound familiar, the problem is usually the workflow between tools, not a missing feature in one of them.
- Stock counts in the system and on the shelf rarely match.
- Orders from different channels are processed in different places.
- Purchasing decisions depend on someone checking a spreadsheet.
- Supplier and customer balances are tracked outside the stock records.
- Reports take days of exports and manual corrections.
What we build
What an inventory and order system can include
Every project is scoped to the modules your operation needs. We start with the workflow that matters most and build from there.
Products and stock
Products, variants, locations, stock adjustments, and returns, with a clear history of every movement.
Purchasing and suppliers
Purchase records, receiving, and supplier ledgers connected to the stock they bring in.
Order management
One order queue across channels, with statuses, owners, exceptions, and fulfilment handoffs.
Costing and valuation
FIFO or the costing method your accounts use, applied consistently as stock is bought and sold.
Sales, invoices, and ledgers
Sales and invoices linked to inventory and to each customer's ledger.
Reporting and reorder signals
Stock levels, movement, low-stock signals, and sales views your team can act on.
Connections to Shopify, WooCommerce, marketplaces, couriers, or accounting tools depend on your accounts, API access, and plan. We confirm what each connection can do before agreeing to build it.
Related work
Systems we have built in this area
How a project runs
Business first. Then the system.
A new system should not become a digital copy of a broken process. We understand the work first, agree the scope in writing, and build in stages you can see.
Discovery
We walk through how the work happens today, who is involved, and where time or information is lost.
You receiveWorkflow map and a list of the problems worth solving
Scope and design
We agree what the system will and will not do, the integrations it needs, and how people will use it.
You receiveWritten scope, architecture outline, and screen flows
Build and test
We build in short stages and test the workflows that matter, so you see working software early.
You receiveWorking releases in a staging environment
Launch and support
We move to production deliberately, hand over what your team needs, and stay available for improvements.
You receiveProduction release, handover notes, and an agreed support plan
Questions
Questions we are often asked about this.
If your question is not here, ask it on the first call.
Should we use off-the-shelf inventory software instead?
Often, yes, if it fits. Many businesses do well with an existing tool. Custom software makes sense when your workflow, costing rules, or integrations do not fit, or when several tools are being stitched together by hand. Discovery tells you which situation you are in.
Can it connect to Shopify, WooCommerce, or Amazon?
Usually, through each platform's API, subject to your account permissions and the platform's rules. We confirm what a connection can and cannot do before it is included in the scope.
Can you move our existing spreadsheets into the new system?
Data migration is planned as part of the project. We map your current sheets to the new structure, agree what needs cleaning, and check opening stock and balances with you before go-live.
Do we have to replace everything at once?
No. Many projects start with one workflow, such as purchasing and stock, and add orders, ledgers, or reporting in later stages.
Related services
Where this fits in what we do.
Custom Business Systems
When spreadsheets, disconnected tools, or generic software no longer fit the operation, we design systems around the workflow you actually need.
E-commerce Technology & Operations
We design systems around the operational work behind online selling: orders, inventory, customer queries, internal coordination, reporting, and repetitive seller workflows.
E-commerce Operations
Store, order, and support workflows for online sellers.
Tell us how the work happens today.
A walkthrough of your current process is enough to start. We will tell you honestly whether custom software is the right answer.
Book a Free Discovery Call
Free first call. No technical brief needed.